PublicPersonnel’s Salary Survey
Program was designed to facilitate the collection, analysis
and presentation of wage and salary information
used by Personnel Directors, Elected Boards, and Commissions
when making and approving compensation recommendations.
Basic information is entered using the Set-up and Administration
screens. Thereafter, a variety of selection formats
are used to promote the uniform collection and reporting of
The program is divided into five sections.
In the System Set-Up and Administration area the System Administrator
will define "home agency" values such as your agency
name, address and contact information, the staff available
to work on the surveys, and information about the classes
you include in your surveys. You can also enter the
name, address and contact information for outside agencies
that will be participating in your surveys and define the
non-salary compensation that you will be collecting.
Once you have entered the required
system data, you are ready to create a new survey. After you
create a unique name and survey Id. for your survey you will
be asked to designate a lead person and assign staff to work
on the survey. Using the dropdown format, you can select
the participating agencies you will be contacting in your
survey and you can choose the benchmark classes and non-salary
compensation to inculde in your survey.
The Perform Survey Section is where
you will enter the data you collect from participating agencies.
First select the agency you wish to work on.
Notice that the contact information for that agency is displayed.
Next, choose a benchmark class you want salary data
for. Salary data can be collected, per hour, per week,
bi-weekly, per month, or per year. You can choose how
the salary data will be displayed when you run your report.
It is not necessary or desirable to
enter non-salary compensation for each class in your survey.
Non-salary compensation (like vacation time) is usually
provided to groups of employees based on their (bargaining)
unit allocation. The program provides a dropdown menu
to specify the unit a class is allocated to. This allows
you to enter the values once and link the values to other
classes in the same unit.
Once you have collected all the data
for your survey, you are ready to generate reports.
Salary data and non-salary compensation can be reported by
class or by agency. You can also choose to include a
cover sheet for your report, as well as, a list of participating
agencies, a list of classes surveyed, the
type(s) of non-salary compensation collected and a list of
staff that worked on the survey.
If you have collected salary data
for a class in previous surveys, you can report the results
using the salary trends reporting function in the Generate
Reports Section. The program stores the data collected
during each survey and can combine the data from several surveys
into a single report. Identifying salary trends over
time is essential to the development of sound salary allocation
The system also provides an Export
Data feature that permits you to create files that contain
the information you entered into the Salary Survey system.
These files may be exported into popular spreadsheet
and word processing programs for detailed statistical analysis.